Project controls are a set of processes used to understand and influence the amount of time or money spent on a project. Each project control focuses on a distinct part of the project plan, like the schedule, resources, or potential risks.
Project Control Mechanism: 3 Types of Project Control Mechanism
- Cybernetic Control: This is the most common kind of control mechanism. ...
- Go/No-go Control: Go/no-go control takes the form of testing to make sure that certain preconditions are met before a task is undertaken. ...
- Post-performance Control:
First, a definition – what are project controls?
- Alignment with organizational KPIs.
- Project schedule coordination.
- Risk management.
- Project forecasting.
- Project cost monitoring.
- Feedback and reporting.
- Project strategy optimization.
The triple constraint theory, also called the Iron Triangle in project management, defines the three elements (and their variations) as follows: Scope, time, budget.
1- Project Control is a subset of Project Management with the primary focus of managing the project's cost and schedule. 2- Project Manager is directing the work of the project team while the Project Controller advises the team and the Project Manager of possible cost & schedule issues/ recovery plans.
The main project controls may include the frequency and format of communication, the number of stages – in particular the end stage assessments, the system and mechanisms to capture and analyse issues and project changes, the application of management by exception including tolerances for the different management ...
Project Control Group (PCG)
The PCG oversees the delivery of the project. Its primary function is to provide steerage to the monitoring and control of time, cost, quality and safety objectives of the project and to ensure corrective actions are implemented.
Monitoring and Controlling are processes needed to track, review, and regulate the progress and performance of the project. It also identifies any areas where changes to the project management method are required and initiates the required changes.
Three basic types of control systems are available to executives: (1) output control, (2) behavioral control, and (3) clan control. Different organizations emphasize different types of control, but most organizations use a mix of all three types.
The control function can be viewed as a five-step process: (1) establish standards, (2) measure performance, (3) compare actual performance with standards and identify any deviations, (4) determine the reason for deviations, and (5) take corrective action if needed.
Project controls encompass the processes, experience, people skills, and tools used to plan, manage, monitor and mitigate any risk or event that may effect the cost and schedule of a project.
The PCG reports to Infrastructure and Health Support Services (IHSS) Steering Committee (governance committee). The Project Manager reports against the monthly report and Project Program. Functions. The PCG is responsible for ensuring its specific project: •
The 5 basic phases in the project management process are:
Project Initiation. Project Planning. Project Execution. Project Monitoring and Controlling.
Planning and Standardization
The most basic project control best practice is planning. Working out a plan for the implementation of each activity provides a definite framework that allows for easy tracking to ensure whether the project remains within acceptable limits, and also makes execution easy.
PRINCE2 offers two key time-driven progress reports: Checkpoint Report and Highlight Report.
According to PRINCE2, an issue can be 1) Request for Change, 2) an Off-Specification, or 3) problem/concern.
PRINCE2 has activities for starting up, planning, running, controlling, and closing a project. It groups these activities into processes. PRINCE2 is a process-based approach for project management.
Project controls are key components of effective project management. Without having sufficient project controls, it will be difficult for you to deliver a project on time and within budget without compromising quality and client satisfaction.
The project control cycle puts project controls into action. Follow each step and repeat the cycle in order to anticipate and fix deviations from the plan. Create a baseline plan for project performance and progress. Collect and measure progress data against the baseline.
Monitor and control programme compliance in respect of the projects contractual obligations. reports in line with the project and company reporting calendar, providing details on progress, actuals, forecast and explanation of variances. Support the development of requirements for specific resource-loaded schedules.
To recap, managers can use six different control methods to regulate the behavior of individuals and units within their organization: personal controls, bureaucratic controls, output controls, cultural controls, incentive controls, and market controls.